attendance Voucher

'Attendance Voucher ' for Pay-Roll'@ Tally.ERP 9

There are three types of Payroll Vouchers namely Attendance Voucher, Payroll Voucher and Payment Voucher, which are by default preset in Tally.ERP 9 to record above Payroll transactions.

           An Attendance Voucher is used to record employees’ attendance data, based on Attendance/ Production types (i.e., present or absent days, overtime hours and so on).

An Attendance Voucher allows you to record the attendance/ production units for employees. Tally. ERP 9 gives you the flexibility to enter the attendance records through a single attendance voucher for a payroll period, or through multiple attendance vouchers as and when required within a payroll period. You also have the option of recording one attendance/ production voucher per employee per day or collectively for a month or any other variation thereof for all the employees.

In Tally.ERP 9, the auto-fill facility (Alt+A) is used to prefill the required Attendance/Production types data for the selected employee group/ employee for the specified period.


Example 1:
On 30th April, 2009 the attendance records of M/s. Spectrum Solutions displayed the following details:

Attendance/ Produc- tion Types	Vijay Kumar	Rahul	Mahesh	Ajay
Present Days	26	22	15	17
Overtime hours	900 Min (15hr x 60min)			720 Min (12hr x 60min)

In the above scenario, separate attendance vouchers are required to be entered for recording Present days and Overtime hours.
Go to Gateway of Tally > Payroll Vouchers

1. Press Ctrl+F5 for Attendance Voucher

The Attendance Voucher Creation screen is displayed as shown


2. Press F2 and specify the date as 30-4-2019

3. Press Enter

4. Press Alt+A (Attendance Auto Fill) to prefill employee payroll details
The Attendance Auto Fill screen is displayed as shown:


In the Attendance Auto Fill screen,

„ Specify the Voucher Date as 30-04-2009 if not specified earlier

„ Select Primary Cost Category as Employee Category (If separate cost categories are used to capture employee cost, then select the respective Employee category)

„ Select All Items as Employee/ Group (if you want to generate payroll voucher for individual employee/ group, select the respective employee or group)

„ Specify the require value that should be prefilled for all Employees e.g. 26

„ Press Enter to accept the screen



6. Alter the attendance details as given in the table above

7. Press Enter

8. Enter the details of the transaction in the Narration field

9. Press Enter to accept the completed Attendance Voucher screen.
In the same way, create an Attendance Voucher for Overtime Hours.
The completed Attendance Voucher for Overtime Hours is displayed as shown:

‡ Press Enter to accept
After creating the Attendance Voucher, you can change any attendance value for a particular employee, if required, in the Voucher Alteration mode